Finance Manager

Finance Manager

Gaffney Housing Authority

Reports To: Executive Director

Employment Opportunity

The Gaffney Housing Authority is seeking a qualified and experienced Finance Manager to oversee the agency's financial accountability, administrative functions, and human resources operations. This position is responsible for managing financial procedures, internal controls, reporting systems, payroll functions, and human resources activities while ensuring compliance with Housing and Urban Development (HUD) regulations and applicable federal, state, and local requirements. Experience with administration of South Carolina Public Employee Benefit Authority (PEBA) benefits is preferred.

All activities must support the mission, strategic goals, and objectives of the Gaffney Housing Authority.

Essential Duties and Responsibilities

The following is a listing of the key duties and responsibilities of this position, and the skills, experience, and knowledge required for the employee in this position. The listed duties are not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities, but a representative listing of the key duties of the position. Additional functions and requirements may be assigned as deemed appropriate. The Gaffney Housing Authority reserves the right to assign work in other areas to equalize or balance the workload, cover absences, or for other business needs of Gaffney Housing Authority.

Manages the work of staff to ensure effective budget controls by monitoring staffing expenditures, purchasing of maintenance supplies and office supplies, and all other costs.
Oversees all phases of revenues & expenditures, general ledger, accounts receivable, accounts payable, cash receipts, cash management, fixed asset management, balance sheets, grants and contracts reporting, and fiscal period closings.
Monitors and controls an effective finance system which provides various levels of management with appropriate and accurate financial reporting of operations in accordance with generally accepted finance principles and practices.
Performs month-end/quarter-end/year-end closing of books for Gaffney Housing Authority and all related or managed entities by established deadlines.
Maintains primary responsibility for preparation of financial statements and for completion of required financial reports.
Prepares, by the deadline, all applicable reports, financial and budget records, and any other reports deemed necessary.
Maintains responsibility for the timeliness and accuracy of all financial reports and coordinates external audits and all compliance reporting.
Maintains primary responsibility for timely completion of the month end/year end close process.
Prepares and posts journal entries as required.
Reconciles and maintains comprehensive records for all general ledger balance sheet accounts for areas assigned.
Maintains primary responsibility for preparation, oversight, review, and verification of accuracy of financial statements for audit use for Gaffney Housing Authority.
Assists in managing the relationship with internal and external auditors, consultants, federal regulatory agencies, suppliers and other entities necessary for the cordial business functions of Gaffney Housing Authority and all related or managed entities.
Follows Gaffney Housing Authority, U.S. Department of Housing and Urban Development (HUD) policies, procedures, rules and regulations, where applicable.
Ensures compliance with HUD and other regulators.
Maintains primary responsibility for completion of required financial reports for funding agencies, including primary responsibility for accuracy and timeliness of data maintained in the HUD Real Estate Assessment Center (REAC) system for all managed entities.
Maintains primary responsibility for internal controls, accuracy and timeliness of required financial information in all other federal reporting systems including, but not limited to, the Electronic Line of Credit Control System (ELOCCS).
Ensures proper documentation and audit trails for all finance transactions.
Maintains a team-oriented environment, encourages a strong work ethic, and commits to improving the educational opportunity of the staff consistent with Gaffney Housing Authority policies and directives.
Displays leadership quality and the ability to manage all situations.
Establishes and maintains effective working relationships with employees, other agencies, and the public.
Performs other duties as assigned.

Payroll Duties

Collects employment and tax information and prepares new employee files; maintains existing employee files. Oversees completion of compensation and benefit documentation.
Supports the administration of the Gaffney Housing Authority's benefits programs as directed, including coordinating insurance enrollments, communicating with service providers concerning program administration, and ensuring compliance with federal, state, and Gaffney Housing Authority policies and regulations.
Maintains all personnel and medical files, ensuring that files are up-to-date, organized, and in compliance with applicable federal and local laws.
Creates and distributes HR-related forms and documents
Processes payroll, including the tracking of vacation and sick time in Gaffney Housing Authority systems.
Performs other duties as assigned.

Required Knowledge, Skills and Abilities

Knowledge of Gaffney Housing Authority rules, policies, and safety procedures.
Must be proficient using all Microsoft Office applications (Word, Excel, and PowerPoint) to produce documents, spreadsheets, and reports and effectively use email, internet, and other applications.
Strong project management skills.
High organizational skills.
Effective communication, verbally, in writing, and interpersonal.
Accurate and detail-oriented.
Excellent problem-solving skills.
Ability to maintain high confidentiality.
Ability to independently manage multiple tasks in a professional manner.
Ability to maintain a professional demeanor.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to research and share new information and approaches to meet changing needs of the organization.
Ability to coordinate and perform multiple functions simultaneously

How to Apply
Interested candidates should submit a cover letter and resume to:

Tiffany Askew, Executive Director
Gaffney Housing Authority
P.O. Box 1477
Gaffney, SC 29342

Email: taskew@gaffneyha.org

For additional information or to request a full job description, please call 864-489-3193.

The position will remain open until filled.

Equal Opportunity Employer

The Gaffney Housing Authority is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.